Job Description: Immersive Experience Assistant Stage Manager Wardrobe

Type of Employment: Seasonal

Location: Grapevine, Texas

Dates:

• Training: October 4th & 5th
• Set up & Rehearsals: November 1st & 2nd, 3rd – 7th, 10th -14th, 15th & 16th, 18th – 20th
• Show Dates: November 21st – 23rd, 27th – 30th, December 4th – 7th, 11th – 14th, 18th – 28th, 30th – January 7th
• Wrap up – January 7th-9th

Salary: $26/hour

About the role

The Assistant Stage Manager (ASM) plays a vital support role in the successful execution of a
production, working closely with the Stage Manager and the wider creative team. The ASM helps
ensure that all rehearsal and performance elements are effectively coordinated, contributing to the
smooth operation of the production from behind the scenes. This role will be responsible for a
variety of assignments including, but not limited to, supporting backstage operations, assisting
with prop and costume care, documenting rehearsal blocking, and ensuring all performance
elements are properly prepared and reset.

Responsibilities
Pre-Production

• Completion of onboarding for operational systems in Google Sheets, Slack, and daily email reporting.
• Familiarization with Stage Manager Standard Operating Procedures (SOP), including:
• Daily Migration Checklist
• Costume inventory management
• Laundry protocols (spot cleaning and weekly laundering)
• Costume sanitization and care procedures
• Overview and understanding of the rehearsal schedule.

On-Site Preparations

• Successful setup and organization of backstage (BOH) materials, including green room,
• break areas, and wardrobe spaces.
• Completion of onsite introductions with design and technical teams.
• Support spot-cleaning tasks
• Assist with routine maintenance of costume pieces.
• Flag wardrobe items in need of repair during inventory.
• Label hangers, prepare props, and maintain accessory inventories.

Rehearsals

• Provide wardrobe fittings and repairs during rehearsal.
• Organize costume elements for individual cast members before shows.
• Keep costume-related spaces orderly and ready for quick access.
• Daily rehearsal space preparation and reset.
• Serve as liaison between the Stage Manager and performers.

Assistant Stage Management – Show Execution

• Prepare wardrobe items for laundry pickup and re-distribution, ensuring counts are correct.
• Execute live performances by calling assigned technical cues (lighting and sound) using
• a radio system shared with SM.
• Supervise all backstage operations and ensure smooth scene transitions.
• Monitor and enforce safety protocols to ensure a secure working environment.
• Oversee maintenance and reset of props and set pieces post-show.
• Ensure proper costume care and maintenance according to the costume care guide.
• Deliver timely “calls” to cast and crew to ensure punctuality and readiness.
• Document and report all personnel or operational issues to the Production Director,
• Show Director, or Creative Director as appropriate.