Job Description: Immersive Experience Assistant Stage Manager

Type of Employment: Seasonal

Location: Grapevine, Texas

Dates:

• Pre-production (remote): March – May
• Onsite Training: April 23rd & 24th
• Onsite Unpack: May 18th & 19th
• Rehearsal: May 20th – June 4th
• Show Days: June 5th – August 9th (Friday – Sunday)
• Pickup Rehearsal: June 15th & 16th
• Wrap Dates: August 10th – 12th

Salary: $37/hour

About the role

The Assistant Stage Manager (ASM) plays a vital support role in the successful execution of a production, working closely with the Stage Manager and the wider creative team. The ASM helps ensure that all rehearsal and performance elements are effectively coordinated, contributing to the smooth operation of the production from behind the scenes.

Responsibilities

• Familiarization with SM Standard Operating Procedures (SOP)
• Successful setup and organization of backstage (BOH) materials, including green room, break areas, and wardrobe spaces.
• Daily rehearsal space preparation and reset.
• Documentation, including blocking notes and character-specific direction as given by the Show Director.
• Support in writing of daily rehearsal reports for SM to send to General Managers and Show Directors.
• Serve as liaison between the Stage Manager and performers.
• Collaborate with Stage Manager to determine and distribute daily cast reports via email, summarizing updates, notes, and calls.
• Support in maintaining and updating the Run of Show throughout the rehearsal period, including integration of cues, blocking, and performance notes.
• Execute live performances by calling assigned technical cues (lighting and sound) using a radio system shared with SM.
• Supervise all backstage operations and ensure smooth scene transitions.
• Monitor and enforce safety protocols to ensure a secure working environment.
• Oversee maintenance and reset of props and set pieces post-show.
• Ensure proper costume care and maintenance according to the costume care guide.
• Deliver timely “calls” to cast and crew to ensure punctuality and readiness.
• Document and report all personnel or operational issues to the Production Director, Show Director, or Creative Director as appropriate.